A. What This Notice Covers
1. This
notice describes the privacy policy
and practices of The Homeless
Families Foundation,
651 West Broad
Street
,
Columbus
,
Ohio
,
43215
2. The
policy and practices in this notice
cover the processing of protected
personal information for clients of
The Homeless Families Foundation.
3. Protected personal information (PPI)
is any information we maintain about
a client that:
a. allows identification of an individual directly or
indirectly; |
b. can be manipulated by a
reasonably foreseeable method to
identify a specific individual;
or |
c. can be linked with other
available information to
identify a specific client.
When this notice refers to PPI,
it means personal information. |
4. We
adopted this policy because of
standards for Homeless Management
Information Systems issued by the
Department of Housing and Urban
Development. We intend our
policy and practices to be
consistent with those standards.
See 69 Federal Register 45888 (July
30, 2004).
5. sells our clients, our staff,
and others how we process personal
information. We follow the
policy and practices described in
this notice.
6. We
may amend this notice and change our
policy or practices at any time.
Amendments may affect personal
information that we obtained before
the effective date of the amendment.
7. We
give a written copy of this privacy
notice to any individual who asks.
We try to offer a copy of this
privacy notice to each client at or
around the time we first collect
personal information or at another
appropriate time. |
B. How and Why We Collect Personal
Information
1. We
collect personal information only
when appropriate to provide services
or for another specific purpose of
our organization or when required by
law. We may collect
information for these purposes:
a. to provide or coordinate
services to clients |
b. to locate other programs that
may be able to assist clients |
c. for functions related to payment
or reimbursement from others for
services that we provide |
d. to operate our organization,
including administrative
functions such as legal, audits,
personnel, oversight, and
management functionsto comply with government
reporting obligations for
homeless information systems |
e. when required by law
|
2. We
only use lawful and fair means to
collect personal information.
3. We
collect personal information only
with the express knowledge of our
clients (unless otherwise required
by law). |
C. How We Use and Disclose
Personal Information
We use or
disclose personal information for
activities described in this part of the
notice. We may or may not make any
of these uses or disclosures.
a. to
provide or coordinate services to
individuals; |
b. to carry out administrative functions
such as legal, audits, personnel,
oversight, and
management functions; |
c. to create anonymous information that can
be used for statistical purposes without
identifying clients; |
d. when required by law to the extent that
use or disclosure complies with and is
limited to the requirements of the law; |
e. to avert a serious threat to health or
safety if we believe the disclosure is
necessary to prevent a serious and
imminent threat to the health or safety
or an individual or the public; and the
disclosure is made to a person
reasonably able to prevent or lessen the
threat; |
f. to report about an individual we
reasonably believe to be a victim of
abuse, neglect, or domestic violence to
a governmental authority authorized by
law to receive reports of abuse, neglect
or domestic violence; |
g. to a law enforcement official for a law
enforcement purpose (if consistent with
applicable law and standards of ethical
conduct). |
h. to comply with government reporting
obligations for homeless management
information systems and for oversight of
compliance with homeless management
information system requirements. |
|
D. How to Inspect and Correct
Personal Information
1. You may inspect and have a copy of
your personal information that we
maintain. We offer to explain
any information that you may not
understand.
2. We consider a request from you for
correction of inaccurate or
incomplete personal information that
we maintain about you. If we
agree that the information is
inaccurate or incomplete, we may
delete it or choose to mark it as
inaccurate or incomplete and to
supplement it with additional
information.
3. To inspect, get a copy of, or ask
for correction of your information,
talk to your Case Manager. |
E. Complaints and Accountability
1. We
accept and consider questions or
complaints about our privacy and
security policies and practices.
2. All
members of our staff are required to
comply with this privacy notice. Each
staff member has received and
acknowledged receipt of our privacy
policy. |
Posted January 2009
